Beautification Commission Meeting
Thursday December 5, 2013
Present: Pat Byrnes; Elaine Dube; Marylee Hickey; Mary Mourey; Betty Russell; Pat Sirois.
ABSENT: Dolores Kehoe (excused); Tony Russo (excused).
Also Present: Tim Bockus, Director/Public Works; Ted Fravel, Director/Parks and Recreation ;
Mike Benjamin, Inspections and Permits.
Call to order:
Chair Sirois called the meeting of the Beautification Commission to order at 5:31 p.m.
Acceptance of minutes of November 7, 2013
Mary Mourey made a motion to accept the minutes of the November 7, 2013 meeting.
Seconded by Elaine Dube. Approved.
Opportunity for citizens to speak. None at this time.
DIRECTOR’S REPORTS
Ted Fravel stated that his department is fully prepared for Holiday Fest this weekend.
Tim Bockus reported on the following:
- A continued concern about a pine tree at 244 Goodwin Street. This is a private neighbor issue, the first letter sent from his department was returned. He will be sending a second notice.
Leaf Collection for the entire town has been completed. The department is doing a second pass.
The Tree City application deadline is January 16, 2014.
Tim Bockus reported he is working with Goodwin College with the continued donation of the landscape architect and plantings. The next two projects will be the Golf Course Clubhouse and Raymond Library.
The Tree Inventory on Main Street is completed and he will be attending a meeting on December 16, 2013 to hear the report. A brochure is being printed for public outreach.
- Concerns of the Commission (Building/Inspections)
No concerns this month.
Financial Report:
Mary Mourey reported the general budget balance is $7313.15.
Remembrance Fund balance is $520.96.
Communications
Chair's report
Chair Sirois reported the issue with the printing and hand folding of the brochures for Holiday Fest. Custom Printing folded the last 5000 brochures as their donation to Holiday Fest. She received a quote from Custom Printing for the printing and folding of brochures for Holiday Fest 2014. The quote was $825.
MOTION By Mary Mourey
Seconded by Pat Byrnes
To have Custom Printing do the printing/folding of the 2014 Holiday Fest brochures.
Approved.
Chair Sirois went with Tony Russo to pick out a tree that was placed in front of Town Hall for the Tree of Lights.
The Tree of Lights will be lit on Monday at 6:00 pm. All monies received from the Tree of Lights will be donated to human needs.
Old BUsiness:
Chair Sirois emailed all event chairs, reminding them of this weekend. The organ concert at St. John’s has been cancelled.
Snow will be delivered on Saturday in the morning.
Ted Fravel reported that all events will be held downstairs at the Cultural Center.
New BusineSS
- Approval of Meeting Dates 2014
MOTION By Betty Russell
Seconded by Mary Mourey
To approve the Meeting Dates 2014 as submitted.
Approved.
The clerk will file the minutes with the Town Clerk and inform Mayor Leclerc’s office.
OTHER BUSINESS
Chair Sirois stated the budget will be due in January. Discussion was held on the printing of the brochures in 2014 and that the Commission should request an addition $400 for the printing.
MOTION By Pat Byrnes
Seconded by Betty Russell
To increase the Special Event line item by $400 to $2000 and to request a total of $8500 for
the 2014-15 budget.
Approved.
Payment of Bills:
Theresa Godreau $ 75.00
Pat Sirois (Staples for paper) $ 13.81
Elaine Dube (candy canes for Holiday Fest) $ 15.93
Mary Mourey made a motion to pay the bills as submitted. Seconded by Pat Byrnes. Approved.
MOTION by Betty Russell
Seconded by Elaine Dube
To pay Holiday Fest expenses when the bills come in.
Approved.
(This motion was necessary due to the Commission not meeting in January 2014.)
Adjournment:
There being no further business, Mary Mourey made a motion to adjourn the meeting at 6:23 p.m. Seconded by Marylee Hickey. Approved.
The next meeting of the Commission will be on Thursday February 6, 2014 in Building Department Conference Room at 5:30 p.m.
Respectfully submitted,
Theresa Godreau, Clerk
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